Spelman maintains a personnel file on each employee. The personnel
file includes such information as the employee's job application,
resume, records of training, documentation of performance appraisals
and salary increases, and other employment records.
Access to the File
Personnel files are the property of Spelman, and access to the
information they contain is restricted. Generally, only supervisors and
management personnel of Spelman who have a legitimate reason to review
information in a file are allowed to do so.
Employees who wish to review their own file should contact the
Office of Human Resources. With reasonable advance notice, employees
may review their own personnel files in Spelman's offices and in the
presence of an individual appointed by Spelman to maintain the files.
The Americans with Disabilities Act prohibits the release of medical
information about an employee. Supervisors should forward any medical
information they may receive about an employee to the Office of Human
Resources for retention.
Copies may be made of information contained in the files. A nominal
fee may be charged for copies.
Policy No. 202 Effective Date:
9/1/2000 Revision Date: 6/1/2002