Access to Personnel Files

Spelman maintains a personnel file on each employee. The personnel file includes such information as the employee's job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment records.

Access to the File

Personnel files are the property of Spelman, and access to the information they contain is restricted. Generally, only supervisors and management personnel of Spelman who have a legitimate reason to review information in a file are allowed to do so.

Employees who wish to review their own file should contact the Office of Human Resources. With reasonable advance notice, employees may review their own personnel files in Spelman's offices and in the presence of an individual appointed by Spelman to maintain the files.

Medical Information

The Americans with Disabilities Act prohibits the release of medical information about an employee. Supervisors should forward any medical information they may receive about an employee to the Office of Human Resources for retention.


Copies may be made of information contained in the files. A nominal fee may be charged for copies.

Policy No.  202  Effective Date:  9/1/2000  Revision Date:  6/1/2002