Use of Phone and Mail Systems Personal use of the telephone for long-distance and toll calls is not permitted. Employees should practice discretion when making local personal calls and may be required to reimburse Spelman for any charges resulting from their personal use of the telephone. The use of Spelman-paid postage for personal correspondence is not permitted. To ensure effective telephone communications, employees should always use the approved greeting and speak in a courteous and professional manner. Please confirm information received from the caller, and hang up only after the caller has done so. Computer and e-mail use is covered in policy number 516. Policy No.  504  Effective Date:  9/1/2000