Business Travel Expenses
Spelman will reimburse employees for
reasonable business travel expenses incurred while on assignments away
from the normal work location. All business travel must be approved through
the budget process.
Employees whose travel plans have
been approved should make all travel arrangements through Spelman's
designated travel agency.
When approved, the actual costs of
travel, meals, lodging, and other expenses directly related to accomplishing
business travel objectives will be reimbursed by Spelman. Employees are
expected to limit expenses to reasonable amounts.
Employees who are involved in an
accident while traveling on business must promptly report the incident
to their immediate supervisor. Vehicles owned, leased, or rented by
Spelman may not be used for personal use without prior approval.
Cash advances to cover reasonable
anticipated expenses may be made to employees, after travel has been
approved. Employees should submit a written request to their supervisor
when travel advances are needed.
When travel is completed, employees
should submit completed travel expense reports within 10 days. Reports
should be accompanied by receipts for all individual expenses.
Employees should contact their
supervisor for guidance and assistance on procedures related to travel
arrangements, travel advances, expense reports, reimbursement for
specific expenses, or any other business travel issues.
Abuse of this business travel
expenses policy, including falsifying expense reports to reflect costs
not incurred by the employee, can be grounds for disciplinary action,
up to and including termination of employment.
Policy No. 512 Effective Date: 9/1/2000